This page contains a quick introduction to 2Day and should help you get started quickly.
A task is something that you must do. A good practice if to find actionable title for tasks. It means that you should be able to find the first action that will get you started with the process of completing the task. For example, instead of using “Expense report” use something like “Enter receipts into spreadsheet”.
A folder contains a set of tasks, has a name, an icon and a color. All tasks in 2Day are in one and only one folder.
An automatic filtered view of your tasks based on a criteria. Example: today (show all tasks due today), next week (show all tasks with due date in the next 7 days), reminders (all tasks with reminders…)
A task have an optional context field. The idea of the context field (inspired by GTD, read below to know more) is that it gives you an indication of the “things” you need to complete a task. Contexts usually starts with ‘@’ but that’s just a convention.
Example: @phone (I need a phone to complete the task), @work (I must be physically at work to complete the task).
Contexts help you find out quickly what tasks you can perform in a particular situation.
A tag is an additional field you can assign to a task. Tag can help you group task by logical keyword you choose.
GTD (Getting things done) support
“Getting Things Done is a time-management method, described in a book of the same title by productivity consultant David Allen. The GTD method rests on the idea of moving planned tasks and projects out of the mind by recording them externally and then breaking them into actionable work items. This allows one to focus attention on taking action on tasks, instead of on recalling them.”
2Day supports the following feature that can help you use the GTD methodology:
- quick add: add new task using the quick add tile (Windows Phone), the quick add button (Windows 8) or using a voice command (Windows Phone)
- context: you can set a context to a task (for example @phone, @home) to specificy the context that you need to complete the task
1MTD (One minute todo-list) and MYN (Master your now) support
1MTD and MYN are 2 concepts developed by Michael Linenberger. The very basic ideas are:
- do not use due date until the task has really a due date (it’s not that often)
- use priorities to define 4 levels (critical now, opportunities, horizon, significant outcome)
You can get a free PDF copy of his book about the One Minute Todo-List here. The book is short, easy to read and very informative
It’s fairly easy to configure 2Day to support 1MTD/MYN:
- Group your tasks by priorities
- Setup a default start date to today
- Order your task by start date
- Hide tasks that have a start date in the future
2Day can sync your data across your devices and support different options (2Day Cloud, Exchange, ToodleDo). You can read more about the synchronization here.
There is a also a dedicated help page to configure Exchange account in 2Day.